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Project G308 – DOCUBOX | Fully Documented Hardware Integration Case Study

Iterative HardIterative Hardware Development, Integration & Deploymentware Development, Integration & Deployment

This DOCUBOX hardware integration case study documents the complete development, testing, and deployment process of Project G308.

What Is Documented in Project G308

Technical design

Mechanical drawings and dimensions
CAD models for critical components
Display frame and mounting engineering

System architecture & integration

Hardware component mapping
Electronics and access-control logic
Display and industrial PC integration

Iterative development

Multiple production series
Design refinements based on real usage
Structural, mechanical, and layout optimizations

Testing & validation

Functional testing procedures
Installation and wiring instructions
Camera positioning and calibration
Internal validation before release

Compliance & certifications

EMC test reports
Battery transport and safety certifications
Component-level conformity documentation

Production & assembly

Factory assembly supervision
Line production of multiple units
Final inspection before packing

Packaging & delivery

Industrial packaging
Handling and loading documentation
Logistics coordination

Deployment readiness

Fully assembled, operational units
Hardware validated for public-facing use
Platform ready for scaling and replication

Why this matters

This level of documentation:

reduces implementation risk
supports procurement and audit processes
proves delivery capability beyond concepts or prototypes

Project G308 is not presented as a concept. It is presented as a documented, delivered hardware system.

Project Overview

Project Code: G308Product: DOCUBOX – Smart Document Drop BoxClient: Software provider for public authorities (Eastern Europe)Application: Secure submission and collection of official documents outside office hoursDeployment: Outdoor / semi-outdoor, unattended public use.

Project G308 represents the development and deployment of a purpose-built DOCUBOX system, designed to act as a physical interface between citizens and public or private authorities, enabling document handover and retrieval beyond standard working hours.

The project supports the modernization of public administration, improving accessibility, efficiency, and user experience while maintaining security and traceability.

G308 DOCUBOX project architecture map outlining hardware components, integration logic and execution

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The Challenge

The client already owned and operated the software platform used by authorities to manage document workflows.

SHAMANA was not involved in software development.

The challenge was entirely focused on hardware design, integration, and delivery.

Initial inputs from the client included:

Maximum external dimensions
Required number of document compartments
Functional and usage requirements
Integration constraints with existing software

The DOCUBOX hardware needed to be:

Reliable in real public environments
Scalable across multiple deployments
Adapted to operational constraints, not theoretical ones

Deployed DOCUBOX outdoor hardware unit with integrated touchscreen display and secure document compa

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SHAMANA’s Role

SHAMANA acted as hardware integration and delivery partner, assuming full responsibility for the physical system.

Our scope covered:

Mechanical design coordination and enclosure definition
Sourcing and validation of all hardware components
Electronics and access-control integration
Display engineering optimized for outdoor use
Assembly supervision in factory
Packaging and delivery coordination

This was a system-level hardware project, not a one-off build.

G308 DOCUBOX mechanical design and technical drawings developed by SHAMANA engineering team

3D CAD enclosure modeling for DOCUBOX hardware system designed by SHAMANA

Iterative enclosure design versions of DOCUBOX hardware showing structural refinements

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Iterative Development Approach (Key to Project Success)

Project G308 was developed through multiple production iterations, each one refining the system based on real-world feedback and validation.

First Series

The initial production batch validated:

Overall architecture
Functional logic
Integration between mechanical, electronic, and display subsystems

This phase also revealed practical improvement points, typical for any real hardware deployed in the field.

Subsequent Series – Continuous Optimization

Based on observations and usage feedback, adjustments were implemented, including:

Improved cable routing and positioning
Adjusted sheet metal thickness for increased rigidity
Optimized hinge types for durability and long-term use
Refined internal layout for service access and reliability

Each iteration resulted in a more robust, mature product, aligned with operational realities.

This iterative process reflects engineering discipline, not compromise.

Key Hardware Highlights

Purpose-Built Display System

Exclusive use of BOE industrial-grade display panels
Custom backlight configuration, adjusted specifically for outdoor visibility
Brightness calibrated for high ambient light conditions
Mechanical adaptation ensuring long-term stability

The display serves as a guidance and interaction interface, not a general-purpose terminal.

G308 DOCUBOX production batch including display units, internal components, packaging preparation an

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Document-Centric Design

Secure compartment-based architecture
Designed specifically for official document handling
Clear separation between user interface and document storage
Optimized for unattended public use

G308 DOCUBOX hardware testing and development stage including integration checks and mechanical vali

G308 DOCUBOX certification and compliance documents with laboratory validation stamps

Industrial PC module and control board specifications used in G308 DOCUBOX hardware integration

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Electronics & Access Logic

Industrial PC selected for continuous operation
Integrated control boards for compartment opening mechanisms
QR code integration enabling secure access and traceability
Proximity-based lighting system improving usability in low-light conditions

Assembly Supervision & Delivery

Final assembly was actively supervised in the factory to ensure:

Correct mechanical and electronic integration
Functional validation before packing
Consistent execution of design intent

SHAMANA coordinated:

Industrial packaging
Factory release
Delivery logistics

All DOCUBOX units left the factory fully assembled and ready for installation.

G308 DOCUBOX fully assembled hardware units prepared for deployment after factory supervision

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DOCUBOX Hardware Integration – Deployment & Results

Approximately 60–70 DOCUBOX units delivered across multiple production series
Deployed in real public-facing environments
Product stability increased with each iteration
No major unresolved issues reported
Hardware platform validated for continued rollout and scaling

Project G308 evolved from concept to a mature, field-tested hardware solution.

Why Project G308 Matters

Project G308 demonstrates SHAMANA’s ability to:

Deliver custom-adjusted hardware systems aligned with project constraints
Apply an iterative engineering approach based on real usage
Take ownership from development through factory supervision and delivery
Support digital transformation initiatives for public and private authorities

It highlights the difference between theoretical design and hardware that improves through deployment

G308 DOCUBOX industrial wooden crate loading and container shipment prior to export delivery

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