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SISS Operations Control Tower — Live Proof of China Sourcing Execution
SISS — the SHAMANA Intelligent Sourcing System — is SHAMANA's proprietary execution platform that turns China sourcing from brokerage into engineered, contracted, traceable execution. Every project moves through supplier qualification, decision validation, Chinese-law contracting, production and quality control, and legal export — recorded as an evidence trail from factory audit to customs declaration.
The records visualized on this page are drawn live from SISS. Since 2021, SHAMANA has processed more than 1,200 customs-declared export shipments, delivered to 14 countries across 4 continents — Europe, Africa, the Middle East and the Americas — qualified through a base of over 2,300 suppliers, of which 595 have shipped executed orders. SHAMANA serves clients in 38 markets and exports from all major Chinese ports, with Dongguan as its operational base in the Greater Bay Area.
Two systems, two roles: YOSHA decides, SISS executes
SHAMANA runs two distinct proprietary systems. YOSHA is the intelligence layer — pre-project sourcing feasibility, risk scoring and execution-readiness analysis, used before a project is committed. SISS is the execution backbone — it runs the committed project end to end: supplier qualification, decision validation, contracting, production follow-up, quality control, export documentation and client evidence, unified in a single traceable workflow. YOSHA answers "should we do this and how"; SISS answers "we are doing it, here is the proof."
What SISS controls — the full digitalized operation
SISS is SHAMANA's proprietary system — not off-the-shelf software, but an operating platform built on the company's hands-on China sourcing experience since 2017 and the combined technical, commercial and cross-cultural expertise of its founding team. It encodes how SHAMANA actually executes: the engineering judgment, financial discipline and on-the-ground China knowledge that a generic tool cannot replicate. Every workflow in SISS reflects a real lesson learned in real projects.
SISS is not a single tool — it is the operating system of the entire company. It digitalizes every stage of every process, from the moment a project enters intake to the moment profit is calculated after export. Each stage has a defined workflow, status tracking, role-based access and an automated handoff to the next. Nothing depends on memory, spreadsheets or informal coordination: the process itself is encoded, tracked and auditable end to end.
Intake & Project Definition
Every inquiry enters through a structured intake — from web forms or manual entry — automatically translated, AI-analyzed for feasibility, certification requirements and risk, and converted into a defined project with full client and technical context.
AI Supplier Discovery & Qualification
SISS finds and qualifies suppliers using AI-driven discovery and scoring, verifies legal status and certifications against Chinese business-registry data, and builds a reusable supplier memory — every quote, every order, every score retained for future sourcing.
Decision Validation (Sourcing ⇄ Finance)
Supplier choices flow through a structured decision cascade between Sourcing and Finance — proposal, target price, negotiation, approval — each round recorded, each decision gated. A product cannot become commercial until it clears verification.
Contracting & Gate Control
Contracts are generated under Chinese law with specifications, penalties, delivery terms and export compliance built in. Hard gates separate cost-side from commercial-side: nothing reaches the ERP or the buyer until Contracting and Finance approve.
Production, Quality & Execution Tracking
Once an order is won, execution moves into SISS: production status, quality checkpoints, delivery and milestone payments are tracked through the system. SISS is now deepening this into fine-grained, per-order tracking — following each purchase order under an invoice individually, so partial production, quality and delivery are visible at the order level, not only at the project level.
Financial Control & Payment Flow
SISS manages the full payment flow — advance and balance milestones, bank-proof validation, cash-flow forecasting — synchronized one-directionally with the ERP, with financial actuals always read from a single source of truth.
Legal Export & Customs
Export is executed and recorded: HS-code classification, customs declaration, export documentation and VAT-refund handling, with destination tracking for every shipment.
Profitability & Evidence
SISS retains the full evidence trail of every project — decisions, contracts, quality records, payments and export documents — for audit and client transparency. On this foundation, SISS computes project profitability from real figures: client invoice value, negotiated supplier cost, recovered export VAT and introduced costs — turning execution data into margin insight.
The result is a fully digitalized operation where every process — sourcing, verification, contracting, production, quality, payment, export and profitability — runs as a tracked, automated workflow inside one system. This is what lets SHAMANA execute at scale with traceability that a broker, working from messages and spreadsheets, structurally cannot match.
Why this is different from a sourcing agent
A typical sourcing agent connects a buyer to a factory and steps back. SHAMANA is the seller and exporter of record, operating an internal system that records every decision and checkpoint. The buyer is not trusting a promise — they are inside a system with traceable workflows. As AI commoditizes the discovery side of sourcing, durable value moves down the chain to execution: contracts, quality control, customs, VAT refund and per-order tracking. That is the layer SISS is built on.
Frequently asked questions
Is SHAMANA a sourcing agent or an exporter?
SHAMANA is both the contracting seller and the official exporter of record. Unlike a pure sourcing agent that only introduces a factory, SHAMANA contracts under Chinese law, controls quality, and exports the goods itself — handling customs declaration, HS-code classification and VAT refund.
What is SISS?
SISS (SHAMANA Intelligent Sourcing System) is SHAMANA's proprietary execution platform, built on the company's China sourcing experience since 2017. It connects supplier qualification, decision validation, Chinese-law contracting, production and quality control, and legal export into one traceable workflow, with an evidence trail for every project.
How does SHAMANA verify Chinese suppliers?
SHAMANA checks legal status, registered capital, production capacity, tooling and certifications against Chinese business-registry data and document evidence, before a supplier enters execution. Suppliers are scored on credibility, capability, fit and risk through SHAMANA's Supplier Decision Validation (DAAS).
How does SHAMANA verify Chinese suppliers?
SHAMANA checks legal status, registered capital, production capacity, tooling and certifications against Chinese business-registry data and document evidence, before a supplier enters execution. Suppliers are scored on credibility, capability, fit and risk through SHAMANA's Supplier Decision Validation (DAAS).
Which countries does SHAMANA export to?
SHAMANA has delivered customs-declared shipments to 14 countries across 4 continents — including Romania, Italy, Germany, the United Kingdom, Senegal, Cameroon, Burkina Faso, Chad, Ivory Coast, Madagascar, Oman, Canada, the Dominican Republic and Panama — and serves clients in 38 markets worldwide.
Where is SHAMANA based and which ports does it use?
SHAMANA is based in Dongguan, Guangdong, in China's Greater Bay Area, and exports from all major Chinese ports depending on factory location — including Shenzhen, Shanghai, Ningbo, Qingdao and Tianjin.
How does SHAMANA protect buyers from quality and commission risk?
SHAMANA uses a double cost-filter before quotation to catch inflated cost or hidden commission, contracts under Chinese law with penalties and acceptance criteria, and runs gated quality control from first-article to pre-shipment inspection. Decisions and checkpoints are recorded in SISS.