Project G308 – DOCUBOX | Fully Documented Hardware Integration Case Study

Iterative HardIterative Hardware Development, Integration & Deploymentware Development, Integration & Deployment

Series of fully assembled DOCUBOX units during final production stages, reflecting scalable manufacturing and consistent execution across multiple batches.

This DOCUBOX hardware integration case study documents the complete development, testing, and deployment process of Project G308.

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What Is Documented in Project G308

Technical design	Mechanical drawings and dimensions CAD models for critical components Display frame and mounting engineering
System architecture & integration	Hardware component mapping Electronics and access-control logic Display and industrial PC integration
Iterative development	Multiple production series Design refinements based on real usage Structural, mechanical, and layout optimizations
Testing & validation	Functional testing procedures Installation and wiring instructions Camera positioning and calibration Internal validation before release
Compliance & certifications	EMC test reports Battery transport and safety certifications Component-level conformity documentation
Production & assembly	Factory assembly supervision Line production of multiple units Final inspection before packing
Packaging & delivery	Industrial packaging Handling and loading documentation Logistics coordination
Deployment readiness	Fully assembled, operational units Hardware validated for public-facing use Platform ready for scaling and replication

Why this matters

This level of documentation:

• reduces implementation risk

• supports procurement and audit processes

• proves delivery capability beyond concepts or prototypes

Project G308 is not presented as a concept.It is presented as a documented, delivered hardware system.

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Project Overview

Project Code: G308Product: DOCUBOX – Smart Document Drop BoxClient: Software provider for public authorities (Eastern Europe)Application: Secure submission and collection of official documents outside office hoursDeployment: Outdoor / semi-outdoor, unattended public use

Project G308 represents the development and deployment of a purpose-built DOCUBOX system, designed to act as a physical interface between citizens and public or private authorities, enabling document handover and retrieval beyond standard working hours.

The project supports the modernization of public administration, improving accessibility, efficiency, and user experience while maintaining security and traceability.

DOCUBOX system architecture and component sourcing map used during Project G308 development, illustr

Consulting / Strategic Advisory

The Challenge

The client already owned and operated the software platform used by authorities to manage document workflows.

SHAMANA was not involved in software development.

The challenge was entirely focused on hardware design, integration, and delivery.

Initial inputs from the client included:

• Maximum external dimensions

• Required number of document compartments

• Functional and usage requirements

• Integration constraints with existing software

The DOCUBOX hardware needed to be:

• Reliable in real public environments

• Scalable across multiple deployments

• Adapted to operational constraints, not theoretical ones

SHAMANA’s Role

SHAMANA acted as hardware integration and delivery partner, assuming full responsibility for the physical system.

Our scope covered:

• Mechanical design coordination and enclosure definition

• Sourcing and validation of all hardware components

• Electronics and access-control integration

• Display engineering optimized for outdoor use

• Assembly supervision in factory

• Packaging and delivery coordination

This was a system-level hardware project, not a one-off build.

Detailed CAD model of the display mounting frame developed for DOCUBOX, including fixing points and

Engineering drawings defining the overall dimensions, proportions, and structural layout of the DOCU

3D visualizations illustrating the exterior appearance and internal compartment architecture of the

Iterative Development Approach (Key to Project Success)

Project G308 was developed through multiple production iterations, each one refining the system based on real-world feedback and validation.

First Series

The initial production batch validated:

• Overall architecture

• Functional logic

• Integration between mechanical, electronic, and display subsystems

This phase also revealed practical improvement points, typical for any real hardware deployed in the field.

Subsequent Series – Continuous Optimization

Based on observations and usage feedback, adjustments were implemented, including:

• Improved cable routing and positioning

• Adjusted sheet metal thickness for increased rigidity

• Optimized hinge types for durability and long-term use

• Refined internal layout for service access and reliability

Each iteration resulted in a more robust, mature product, aligned with operational realities.

This iterative process reflects engineering discipline, not compromise.

DOCUBOX hardware units recorded during deployment testing for Project G308.

Services → Factory Production Support

Key Hardware Highlights

Purpose-Built Display System

• Exclusive use of BOE industrial-grade display panels

• Custom backlight configuration, adjusted specifically for outdoor visibility

• Brightness calibrated for high ambient light conditions

• Mechanical adaptation ensuring long-term stability

The display serves as a guidance and interaction interface, not a general-purpose terminal.

Key electronic components and subassemblies used in DOCUBOX, including displays, control boards, wir

Document-Centric Design

• Secure compartment-based architecture

• Designed specifically for official document handling

• Clear separation between user interface and document storage

• Optimized for unattended public use

System-level integration diagram used in Project G308 to manage sourcing, component selection, and c

Certification documents and test reports validating EMC compliance, battery transport safety, and el

Electronics control logic, communication commands, and industrial PC specifications used during Proj

Electronics & Access Logic

• Industrial PC selected for continuous operation

• Integrated control boards for compartment opening mechanisms

• QR code integration enabling secure access and traceability

• Proximity-based lighting system improving usability in low-light conditions

Assembly Supervision & Delivery

Final assembly was actively supervised in the factory to ensure:

• Correct mechanical and electronic integration

• Functional validation before packing

• Consistent execution of design intent

SHAMANA coordinated:

• Industrial packaging

• Factory release

• Delivery logistics

All DOCUBOX units left the factory fully assembled and ready for installation.

DOCUBOX units prepared for deployment, illustrating the final physical form of the product prior to

Audits & Contracts

DOCUBOX Hardware Integration – Deployment & Results

• Approximately 60–70 DOCUBOX units delivered across multiple production series

• Deployed in real public-facing environments

• Product stability increased with each iteration

• No major unresolved issues reported

• Hardware platform validated for continued rollout and scaling

Project G308 evolved from concept to a mature, field-tested hardware solution.

DOCUBOX units assembled during production phase of Project G308 hardware integration.

Why Project G308 Matters

Project G308 demonstrates SHAMANA’s ability to:

• Deliver custom-adjusted hardware systems aligned with project constraints

• Apply an iterative engineering approach based on real usage

• Take ownership from development through factory supervision and delivery

• Support digital transformation initiatives for public and private authorities

It highlights the difference between theoretical design and hardware that improves through deployment.

Industrial packaging and handling process for DOCUBOX units, including wooden crates and forklift loading, coordinated as part of SHAMANA’s delivery and logistics supervision.

Next Step

Planning a document interface system for public or private authorities?

Start a pilot run with SHAMANA

This project is fully documented, from concept to deployment.