UV lamps for a professional air-filter manufacturer (Canada)

Client: Canadian air-filter manufacturer (hospitals & institutions) – NDA

Destination: Canada (with USA compliance considerations)

SHAMANA services: Sourcing, documentation review, sample management, corrective actions, second-source qualification, engineering change & PPS, commercial optimization (TCO)

Timeline: Round-1 rejected (odor) → Round-2 passed → 23 mm base change → PPS approved → commercial renegotiation/TCO

Status: Initial purchase order — 500 units

Commercial impact: ~50–60% unit price reduction vs. the client’s initial European source (like-for-like spec & compliance)

The challenge

The client needed UV lamps with strict specifications and full CA/US documentation. Round-1 samples passed datasheet checks but showed odor/outgassing. After round-2 success, a fit requirement led to reducing the base to 23 mm. Once resolved, the client also sought a cost reduction to improve commercial viability.

Our approach

1. Confirmed technical and compliance requirements.

2. Resolved odor issue with Supplier A.

3. Qualified Supplier B in parallel.

4. Sent round-2 samples (A + B) — both passed.

5. Selected supplier with strongest compliance.

6. Engineering change: reduced base to 23 mm with tooling adjustments.

7. Produced PPS to 23 mm spec — approved.

8. Commercial optimization & TCO: compared qualified factories, reviewed BoM, leveraged batch size, and validated savings using a landed-cost model (unit price + freight + duties).

9. 
   

Results

• ~50–60% unit price reduction vs. client’s previous European source.

• Total cost of ownership validated with logistics/duty assumptions.

• 0 rejections in round-2.

• 2 qualified suppliers.

• First PO: 500 units.

• Odor issue resolved.

• Engineering change implemented (23 mm base).

• PPS approved.

What we learned / tips

• Validate savings on a TCO (landed-cost) basis, not just factory price.

• Document assumptions so savings can be audited internally.

• Keep compliance equivalence explicit when comparing across regions.

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